Purchasing Department

31 Park Street, Guilford, CT 06437
Monday-Friday: 8:30 a.m. to 4:30 p.m.
Phone: (203) 453-8020
Fax: (203) 453-8467
Email: Purchasing Department

Pamela Millman, In-House Counsel/Purchasing
Nicole Dankowski, Administrative Assistant to In-House Counsel

Bid information may be accessed over the internet as part of our effort to provide suppliers with equal and timely access to information. However, since there are many aspects of this technology outside of our control, we cannot guarantee any aspect of this process and it remains the supplier’s responsibility to have the latest information and to submit completed quotations at the designated date, time, and location.

Recently Revised Code of Ethics.

Important Information To Bidders
It is YOUR responsibility to register with the Office of the First Selectman if you use the TOWN WEB SITE to download these RFP/Bids. Failure to register may prevent you from receiving important addendums, changes or answers to questions submitted by other vendors regarding the specifications. The Town of Guilford assumes no responsibilities for defects and/or omissions in Bid responses due to failure to register with the Office of the First Selectman.

It is strongly recommended that you Email the following information to dankowskin@ci.guilford.ct.us:

Name:
Email address:
Phone:
Bid # and Name:


Current Bids


 Bid #2-1819 – 2019 Six-Wheel Dump Truck and Snow Removal Package / Due Monday, August 20, 2018 at 2:00 p.m.


Bid #3-1819 – Septic Cleaning for Town and School Facilities / Due Thursday, August 16, 2018 at 2:00 p.m.

Addendum #1
Addendum #2


Current Request for Qualifications (RFQ’s) and Request for Proposals (RFP’s)


RFQ/RFP #3-1718 Pension Investment Consulting Services / Due Friday, August 17, 2018 at 2:00 p.m.

Addendum #1
Addendum #2


Closed Bids.


Bid #1-1819 / Drawings / Non-Mandatory Walk Through Sign-In Sheet – Calvin Leete Elementary School Subsurface Sewage Disposal System Replacement / Closed Wednesday, August 1, 2018 at 2:00 p.m.

There is a non-mandatory pre-bid conference at the Calvin Leete School, 280 South Union Street on Wednesday, July 25, 2018 at 10:00 a.m.

Addendum #1


Bid #13-1718 – Full Invitation to Bid – Water Main Extension for Mulberry Point, Tutles Point and Long Cove – Guilford, CT / Closed Thursday, July 26 at 2:00 p.m.

Addendum #1
Addendum #2

There is a $50 charge for first download of PDF Format Bidding Documents.

There is a Mandatory Pre-Bid Conference on Friday, July 13 at 10 a.m. at the Guilford Town Hall, 31 Park Street.

This contract is subject to state contract compliance requirements, including statutes and set-aside requirements. State law requires a minimum of twenty-five (25%) percent of the state-funded portion of the contract be set aside for award to subcontractors holding current certification from the Connecticut Department of Administrative Services. The contractor must demonstrate good-faith effort to meet the 25% set-aside goals.


Bid #2-1718 – Fire Sprinkler System Upgrades / Closed Thursday, September 7, 2017 at 2 p.m.

A mandatory pre-bid walk-through is scheduled for Wednesday, August 30, 2017 at 2 p.m.  Meet in front of Guilford Town Hall.

Addendum #1


Closed RFQ’s/RFP’s


RFQ/RFP #4-1718 – On-Call Architectural and Engineering Services / Bid Due Thursday, May 31, 2018 at 2 p.m.

Addendum #1

RFP #1-1718 – Heavy Rescue Vehicle / Closed Friday, December 8, 2017 at 2 p.m.


RFP #2-1718 – Financing of Energy Performance Contract / Closed Thursday, December 14 at 10 a.m.

Addendum #1


Awarded Bids


Bid #7-1718 (Addendum to Legal Notice) – Partial Roof Replacement and PV Installation at Melissa Jones School / Awarded to Silktown Roofing

Addendum #1
Addendum #2
Addendum #3

Hard copy specifications and plans are available at the First Selectman’s Office for $50 and electronic copies are $20.

A Replacement Mandatory Pre-Bid Walkthrough is scheduled for Wednesday, April 4 at 2:00 p.m. at the main entrance of the Melissa Jones School located at 181 Ledge Hill Road.  Per the CHRO, all bidders will need to attend the new mandatory walk through, regardless of whether or not they attended the initial mandatory walk through


Bid #11-1718 – Maintenance and Cleaning Services for Police Headquarters and Animal Shelter / Awarded to Performance Environmental

A mandatory pre-bid walk through is scheduled for Thursday, May 3, 2018 at 10 a.m. at the main entrance of the Guilford Police Headquarters located at 400 Church Street, Guilford.

Addendum #1


Bid #8-1718 – Electrical Upgrades for Baldwin and Cox Schools / Awarded to AM Electric

Addendum #1
Addendum #2
Addendum #3

The Bid Opening has been moved to Monday, March 26, 2018 at 2:00 p.m.

Non-Mandatory Pre-Bid Walkthrough is scheduled for Thursday, February 15, 2018 at
3 p.m. at the main entrance of Baldwin Middle School lecoated at 68 Bullard Drive.

Plans are to be picked up at the Selectmen’s Office and a non-disclosure agreement needs to be signed.   Hard Copy Plans are $60 and the CD is $15


Bid #10-1718 – Town Hall Elevator and Fire Alarm Upgrades / Awarded to Augustine Builders

Addendum #1

A Non-Mandatory Pre-bid walk through is scheduled for Monday March 5, 2018 at 3:00 p.m. at the main entrance of the Town Hall, 31 Park Street, Guilford, CT.

Bid specifications may be obtained at the Office of the First Selectman. Hard copy plans are available for a cost of $60.00 and CD’s containing the project files for a cost of $15.00.


Rebid #1-1718 – Community Center Roof Replacement / Awarded to Rising Star Roofing

Addendum #1

Hard copy specifications and plans are available at the First Selectman’s Office for $50 to be paid by check payable to the Town of Guilford.

The Mandatory Pre-Bid Walkthrough scheduled for Wednesday, March 21 at 10:00 a.m. has been cancelled due to the storm.  The new date is Wednesday, March 28 at 10 a.m.  Meet at the main entrance of the Community Center, 32 Church Street.


Bid #6-1718 – Wiring Upgrades for Guilford Public Schools / Awarded to JK Systems for Wiring and CDW Government for Equipment

Non-Mandatory Pre-Bid Walkthrough scheduled for Wednesday, January 17, 2018 at 3:45 p.m. at A.W. Cox School, 143 Three Mile Course

Plans are to be picked up at the Selectmen’s Office and a non-disclosure agreement needs to be signed.  There is no fee.

Addendum #1


Bid #9-1718 – Construction of Concrete Sidewalks / Awarded to William Laydon

Addendum #1


Bid #5-1718 – Jacobs Beach Platform / Awarded to Coastline Consulting

Mandatory Pre-Bid Walkthrough is scheduled for Tuesday, January 23, 2018 at 3:00 p.m. at Jacobs Beach, 140 Seaside Avenue

Site Plans

Addendum #1

Addendum #2


Bid #4-17-18 – Diesel Fuel, #2 Heating Oil and Unleaded Gasoline / Awarded to East River Energy

Addendum #1


Bid #3-1718 – Boiler and HVAC Upgrades at Guilford Town Hall South / Awarded to Encon

A walk-through of the site is scheduled for Monday, October 16, 2017 at 10 a.m. in front of Town Hall South, 50 Boston Street


Awarded RFQ’s/RFP’s

RFP#3-1718 – Bulky Waste Management Services / Awarded to Willimantic Waste

Addendum #1


RFQ/RFP #1-1718 – Consultant to Administrative Small Development Block Grant Housing Rehabilitation Program / Awarded to Lisa Low & Associates


RFQ/RFP #2-1718 – Feasibility Study for Affordable Housing Development – Woodruff/Driveway Property /Awarded to Patriquin Architects

Addendum #1


RFP #2-1617 – Auditing Services / Awarded to Blum Shapiro

Addendum #1
Addendum #2

RFQ #4-1516 – Development (and possible sale) of Town Owned Parcels/Whitfield Street AKA Pages Lane / Closed Friday, April 8, 2016 at 2 p.m.


RFQ/RFP #3-16-17 – Final Water Main Extension Design, Construction and Construction Administration / Awarded to Wright-Pierce Engineering

Addendum #1
Addendum #2
Addendum #3
Addendum #4


RFP#1-1617 – Technical Rescue Training Structural Collapse Technician for the Fire Department / Awarded to Spec Rescue International


RFQ/RFP #1-1617 – Municipality-Wide Implementation of Energy Savings Measures on an Energy Savings Performance Contracting Basis for the Town and School District / Awarded to Johnson Controls

Non- Mandatory pre- proposal review of proposal requirements: Tuesday August 16, 2016 at 10:00 in the Selectman’s Meeting Room.

Addendum #1
Addendum #2
Addendum #3