Purchasing Department

31 Park Street, Guilford, CT 06437
Monday-Friday: 8:30 a.m. to 4:30 p.m.
Phone: (203) 453-8020
Fax: (203) 453-8467
Email: Purchasing Department

Pamela Millman, In-House Counsel/Purchasing
Victoria Ahern, Administrative Assistant to In-House Counsel

Bid information may be accessed over the internet as part of our effort to provide suppliers with equal and timely access to information. However, since there are many aspects of this technology outside of our control, we cannot guarantee any aspect of this process and it remains the supplier’s responsibility to have the latest information and to submit completed quotations at the designated date, time, and location.

Town of Guilford Purchasing Policy
Purchasing Policy Amendment – Sustainable Practices
Recently Revised Code of Ethics.

Important Information To Bidders
It is YOUR responsibility to register with the Office of the First Selectman if you use the TOWN WEB SITE to download these RFP/Bids. Failure to register may prevent you from receiving important addendums, changes or answers to questions submitted by other vendors regarding the specifications. The Town of Guilford assumes no responsibilities for defects and/or omissions in Bid responses due to failure to register with the Office of the First Selectman.

It is strongly recommended that you Email the following information to Victoria Ahern

Email address:
Bid # and Name:

Current Bids

Bid #5-1920 – Melissa Jones Elementary School HVAC and Electrical Upgrades / Bids Due Wednesday, December 11, 2019 at 2 p.m.

Mandatory Pre-Bid Walkthrough is scheduled for Thursday, November 14, 2019 at 2 p.m.  Meet at the main entrance of Melissa Jones Elementary School located at 181 Ledge Hill Road.

Bid #3-1920 – Nathanael Greene Community Center Guilford Whitfield Room Ceiling Tile Upgrade / Bids Due Monday, November 4, 2019 at 2 p.m.
Project Manual

Addendum #1

Current Request for Qualifications (RFQ’s) and Request for Proposals (RFP’s)

There are no open RFQ’s and RFP’s at this time.

Closed Bids.

Bid #4-1920 – Diesel Fuel, #2 Heating Fuel Oil and Unleaded Gasoline / Closed Wednesday, November 6, 2019 at 9:30 a.m.

Addendum #1

Legal-notice-sale-of-1965-Tractor / Photo 1/Photo 2 

The Town of Guilford is soliciting bids for a 1965 Tractor being sold in “As Is”condition. Bids are due on September 3, 2019 at 2:00 p.m.

Bid #2-1920 / Drawing– Elizabeth C. Adams Athletic Fields Irrigation System – Closed August 26, 2019 at 2 p.m.

Addendum-1 for Bid-2-1920 – Athletic Fields Irrigation System – Adams Middle School

Addendum-1A – Bid-2-1920 Bidding Documents Irrigation Plan Revised 8-15-19

There is a Pre-Bid Conference on Thursday, August 15, 2019 at 10 a.m.  Meet in the front lobby of Adams Middle School –  200 Church Street.

Bid #1-1920 – On-Call Construction of Concrete Sidewalks / Closed Friday, July 26, 2019 at 2 p.m.

Addendum 1 Bid-1-1920

Bid #6-1819  – Abraham Baldwin Middle School HVAC Upgrades – Phase 1 – Bid Closed Thursday, May 2, 2019 at 2:00 p.m.

Addendum #1

A Mandatory Walk-through will be held at 2:00 p.m. on Monday, April 22, 2019 at the site (68 Bullard Drive). Please meet outside the front entrance.

Bid #4-1819 – Diesel Fuel, #2 Heating Fuel Oil & Unleaded Gasoline / Closed Thursday, November 8 at 11:00 a.m.

Bid #2-1819 – 2019 Six-Wheel Dump Truck and Snow Removal Package / Closed Monday, August 20, 2018 at 2:00 p.m.

Bid #1-1819 / Drawings / Non-Mandatory Walk Through Sign-In Sheet – Calvin Leete Elementary School Subsurface Sewage Disposal System Replacement / Closed Wednesday, August 1, 2018 at 2:00 p.m.

There is a non-mandatory pre-bid conference at the Calvin Leete School, 280 South Union Street on Wednesday, July 25, 2018 at 10:00 a.m.

Addendum #1


Closed RFQ’s/RFP’s

 RFQ-1-1920     Engineering Services for Falcon Road Seawall & Chimney Corners Circle & Prospect Avenue Coastal Resilience. Closed September 11, 2019 at 2:00 p.m.

RFQRFP 1 1920  – Dredging Permit Preparation for Town Marina / Closed Thursday,July 25, 2019 at 2:00 p.m.

Addendum #1
Addendum #2

RFQ/RFP #2-1920 – Re-draft of Zoning and Subdivision Regulations / Closed Wednesday, June 26, 2019 at 2:00 p.m.

Addendum #1

RFQ/RFP #3-1819 – Pension and Other Post-Employment Benefits Actuarial Services / Closed Tuesday, March 26, 2019 at 2 p.m.

Addendum # 1  (Addendum #1A, Addendum #1B, Addendum #1C, Addendum #1D, Addendum #1E, Addendum #1F)

Addendum #2

RFP #1-1819 – Program Administrator for Guilford Small Cities CDBG Public Service Grant / Closed Friday, March 22, 2019 at 2 p.m.

RFQ/RFP #1-1819 – Affordable Housing Development and Sale of Town Parcel known as Woodruff Property / Closed Friday, February 15, 2019 at 2 p.m.

RFQ #2-1819 (State Project #59-TBD) – Engineering Design Services for Pedestrian Safety Improvement Project / Closed Tuesday, February 19 at 2 p.m.

Addendum #1

Re-Bid #13-1718 – Full Invitation to Bid Water Main Extension / Bid Due Date has been extended. Closed Friday, November 9, 2018 at 2 p.m.

Mandatory Pre-Bid Conference on Monday, October 15, 2018 at 10 a.m. at the Guilford Town Hall

Addendum #1
Addendum #2
Addendum #3
Addendum #4


Awarded Bids

Bid #5-1819 – HVAC Equipment Replacement for the Police Department / Awarded to Air Dynamics.

A Non-Mandatory Walkthrough is scheduled for Wednesday, February 20, 2019 at 10 a.m. at the main entrance of the Guilford Police Headquarters located at 400 Church Street.

Addendum #1
Addendum #2
Addendum #3

Bid #3-1819 – Septic Cleaning for Town and School Facilities / Awarded to A&W Sanitation

Addendum #2


Awarded RFQ’s/RFP’s